We have gathered a few pieces of advice that other attendees have found useful. The advice is meant to help, not dictate your options. We respect your right to make your own choices!
1. Submitting your abstract/proposal
- Carefully read and follow ALL instructions
- Carefully review ALL conference rules and policies
- Be aware that the abstract/proposal submission deadline is strictly enforced. Do not write to the Executive Office asking that an exception be made. The strict enforcement of the submission deadline is to ensure fairness to all abstract/proposal submitters.
- Add all the key conference deadlines to your calendar!
2. Registering for the conference
- All participants must register for the conference.
- Participants listed on the program must register by the registration deadline. The strict enforcement of the registration deadline (for presenters) ensures fairness to all.
- One-day conference registration rates are not offered.
- Limited funds? Consider registering at one of our “Basic Registration” rates. Note: Basic Registration rates do not include meals. Meals and social event tickets can be purchased separately.
- Consider registering for a mobile study tour to learn about urban issues impacting the conference city.
- Are you an international participant who has been accepted to present at the conference? Learn about requesting a Letter of Invitation and Certificate of Attendance on our international attendees page.
3. Making your hotel reservation
- Review our hotel reservation page to learn about discounted room rates at the conference hotel.
- Although there is always a discounted hotel rate cut-off date, the rooms set aside in our group block tend to fill up sooner than that date. Once the rooms in our block are gone, the hotel can charge higher rates. Making a reservation does not cost anything, so you should do this early.
4. Plan your arrival and learn about the conference city
- The UAA website has helpful sections on Local/Public Transportation, Local History and Books/Articles that focus on conference city.
5. Making pre-conference preparations
- Plan ahead and create your conference schedule – You will receive instructions on how to establish an account and create a profile using our web-based conference program. This will allow you to increase your professional networks, personalize your schedule before the conference, and connect the online program to your mobile device.
- Plan your attire – Most attendees use business or business casual attire. If you want to see examples, check out some past conference photos.
- Bring business cards to share with those important contacts you make.
- Meals and social events tickets can be purchased for your guests, or for yourself if you registered under a partial (no meals) registration category.
6. Preparing for your conference presentation
- Review the UAA presentation guidelines
- Practice your presentation - It is important to practice your presentation and work on your public speaking skills. If you are using a visual aid, practice with that as well. Make sure your presentation is engaging and stays within the time limit.
- Most successful presentations focus more on findings than on conceptual frameworks and methodology.
7. Conference Courtesy
- Arrive early to session - Arrive at least 5 minutes before your session. If another session is still in progress, wait quietly at the back of the room until it ends.
- Be professional and courteous during Question and Answer (Q&A) period – UAA has a reputation for being a welcoming and supportive community of scholars. We do not believe that anyone benefits from harsh public attacks or dismissive comments that devalue the work of a researcher. Disagreements are normal, but disrespectful language is unnecessary and inappropriate. Please be professional and respectful during the Q&A/discussion. Stick to questions that are applicable to the topic, and are designed to clarify, and/or advance the author’s research. Remember that Q&A time is limited and others may have questions for the presenters. So please save multiple and detailed questions for a later time -- most presenters are happy to talk later and discuss their research. Find some helpful ideas on Q&A strategies here: best conference questions.
- Entering and exiting other sessions - Please respect your colleagues by entering and exiting all sessions as quietly and quickly as possible. If you will not stay the entire session, use seating at the back of the room to minimize the distraction caused by your exit.
- Control your electronics - Please remember to silence all cell phones and other electronics.
8. Making the most of the conference experience
- Attend other sessions - Attending other sessions allows you to meet researchers with similar interests, learn more, as well as share your knowledge.
- Visit our Book Exhibit – Learn about new publications, get conference discounts, and learn about publishing opportunities from publishing professionals.
- Attend our social events - Make time to attend the social events to meet new people and network in a relaxed setting!
- Exercise restraint at the social events - We love to have a good time at our events, but remember if you choose to consume alcohol, do so in moderation. The people around you will likely end up reviewing your work (for grants, publications, awards) or your vitae (for job opportunities). Think about the impression you want to make.
- Missed a session? Send presenter(s) an email requesting presentation slides or paper soon after the conference. You can find presenter emails in the abstract section of the online conference program.
- Would you like to stay in touch with someone you met? Send a follow-up email message as soon as possible after the conference. Again, you can find presenter emails in the abstract section of the online conference program.