Paper Panel Presentations
Research paper panels are 85 minutes long. Within each session, approximately 15-20 minutes should be reserved for open discussion.
- In sessions with five presenters, each presenter is allotted 10 minutes.
- In sessions with three or four presenters, each presenter is allocated 12 minutes.
- It is best to plan on 10 minutes regardless of the number of presenters since last minute changes in the panel could affect your allotted time.
- Reading papers is not acceptable.
- As a courtesy please bring 12-15 copies of your paper for distribution to persons who attend your session, or provide a web link for easy access to the text.
- If a moderator does not arrive, we ask that the first presenter assume this role
Breakfast Roundtable Presentations
A breakfast roundtable is an informal discussion of a topic during breakfast. The discussion is led by one or more persons but open to anyone who wishes to join in and share his or her views. Leading a roundtable is a good way to meet people who share your interests. Because breakfast roundtable sessions take place in the general dining area, the use of audio-visual aids and equipment (other than a laptop computer without a projector) is not possible. Breakfast roundtables are scheduled during the one-hour period of breakfast (typically 7-8am). Discussions can start at any time during this period. If you are leading the discussion, plan to arrive at least by 7am to ensure that interested persons are greeted.
A colloquy is a structured, formal discussion of a topic by a few selected individuals (typically four or five speakers). Each individual speaker makes prepared comments. After all speakers have spoken, they then engage in an open discussion with the audience. Colloquy speakers do not, however, present written papers or in-depth research findings. Instead, speakers draw upon their general knowledge, background, and experience of the subject being discussed. Colloquy sessions are 85 minutes long. Within each session, approximately 15-20 minutes should be reserved for open discussion.
- In sessions with five speakers, each speaker is allotted 10 minutes.
- In sessions with three or four speakers, each speaker is allocated 12 minutes.
- It is best to plan on 10 minutes regardless of the number of speakers since last minute changes in the colloquy could affect your allotted time.
Read more about poster presentations here: Poster Design Guidelines & Poster Session Etiquette
Moderators are primarily responsible for introductions, keeping the time, and alerting presenters of remaining minutes, as well as managing the open discussion period. They are expected to maintain an atmosphere conducive to open and collegial discussion of ideas. Moderators are not discussants. However, each moderator is responsible for making a brief introduction (1 minute) of each paper. Each paper presenter is responsible for sending the moderator an electronic copy of his or her paper by the paper submission deadline. To assist paper presenters, UAA sends an email message with a link to the moderator contact list. The expectation is that moderators will do a quick review of the paper to obtain enough information to make an introduction. Moderators are not expected to provide review comments.
Each conference session room is equipped with a laptop, screen and LCD projector. If you wish to use PowerPoint for your presentation, please save your file to a portable USB flash drive. If you are building your slides on a Mac computer, please convert your file to Microsoft PowerPoint and save to your flash drive.
Traditional overhead and slide projectors are not provided.
We ask all presenters to avoid using their own computers for ease and efficiency in transitions between presenters in sessions. Delays in connecting computers reduce the amount of time for presentations and discussions.
Internet will be available in the Renaissance Hotel meeting and lodging rooms.
Presenters are encouraged to arrive a few minutes prior to their session in order to test their presentation. Audio-visual technical assistants will be on call to provide any necessary support.