General Conference Policies

Urban Affairs Association Conference > General Conference Policies

The general conference policies are provided below.

Participant Policies
Registration & Payment Policies
Code of Conduct
Ticket Sales Policies

One-Session Policy

  • To maximize opportunities and minimize scheduling conflicts, UAA limits your participation (as presenter, speaker and/or moderator) to one (1) session.
    • Exception: Persons in sponsored and professional development panels or breakfast roundtables can participate in one additional session.
    • DO NOT agree to participate in more than one session, unless you meet the exception criteria.

Participant Registration Policy

  • DEADLINE: January 26, 2023 (11:59pm CST) – Registration deadline for all accepted participants (presenters and moderators)
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    • All accepted participants must register and pay the associated fees to have their names listed in the final program.
    • Participants who fail to register by the registration deadline will not be included in the conference program.
    • You do not need to be a UAA member to register for the conference. However, UAA members are eligible for discounted rates.
  • DEADLINE: March 15, 2023 – Last day to request conference registration refund (Administrative fee: $140 – non-students; $70-students)
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DEADLINE: January 26, 2023 (11:59pm CST) – Registration deadline for all accepted participants (presenters and moderators) Add to Calendar

DEADLINE: March 15, 2023 – Last day to request conference registration refund (Administrative fee: $140 – non-students; $70-students)
Add to Calendar

DEADLINE: April 28, 2023 – Registration deadline for attendees not on the official program.

  • A UAA membership is not required to register for and attend the conference. However, UAA members  receive a registration discount. Become a UAA member!
  • Local practitioners listed on the program are eligible for a registration waiver. Requests for waivers from local practitioners who are participating as program presenters should be made using the Local Practitioner Waiver Request Form.
  • Accepted forms of payment – only online credit card payments will be accepted with one exception.
    • Exception: Institutional check payments covering 3 or more registrants. Such payments must be pre-approved by the UAA Executive Office. A processing fee of $60 per registrant will be added to each invoice paid by institutional check. This fee covers the additional staff time and accounting required to process check payment. Prior approval for institutional check payments must be requested at reg@uaamail.org.

Adopted July 23, 2018 

Purpose

The mission of the Urban Affairs Association (UAA) is as follows: The Urban Affairs Association is dedicated to creating interdisciplinary spaces for engaging in intellectual and practical discussions about urban life.  Through theoretical, empirical, and action-oriented research, the UAA fosters diverse activities to understand and shape a more just and equitable urban world.

To sustain a space in which this mission can be fulfilled, all members of the Association, event participants, Association staff, and contracted vendors of the Association are expected to conduct themselves in a manner that affirms the worth, dignity, and respect of others present when at Association conferences or events.  The following statements serve as a reminder of expected behavior and professional conduct at all Association events.

The Urban Affairs Association expects that all members, conference/event attendees, guests, and staff will:

  1. Abide by norms of professional respect/conduct at all times;
  2. Encourage others to abide by norms of professional respect/conduct;
  3. Alert Association staff should you see a dangerous situation or someone in distress;
  4. Report any incidence in which you as an individual believe that you have been subject to inappropriate or unprofessional behavior on the part of another person during a UAA conference or event.

Unacceptable behaviors at Urban Affairs Association gatherings include:

  1. Any intimidating, harassing, demeaning, or derogatory speech or actions towards others that undermine principles of academic and professional exchange;
  2. Identity-based attacks on the basis of gender, gender identity, race, ethnicity, sexual orientation, ability, socioeconomic status, age, or religion that undermine principles of academic and professional exchange;
  3. Recording or sharing others’ intellectual property without their permission;
  4. Sustained disruption of talks or events;
  5. Intimidation, stalking, threats towards others, or assault;
  6. Making false claims of inappropriate behavior against an event participant;
  7. Physical touching, suggestive language, photographing, and/or videotaping of a conference or event attendee that violates the individual’s right to privacy and respect;
  8. Display, distribution, and/or affixing of unauthorized materials (e.g., advertisements, flyers) during a UAA conference or event without the express permission of UAA;
  9. Promotion of services or products to attendees at UAA conferences or events without the explicit permission of UAA.

Application of the Code of Conduct

Each person who registers for a UAA event will be required to acknowledge and agree to abide by the Code of Conduct.  If an individual is reported to be in violation of the Code, a formal investigation of alleged actions will be made by UAA. The alleged violator will be given an opportunity to give statements regarding any incident. Based on all statements and reports related to an alleged violation, UAA will determine if a violation has occurred. UAA reserves the right to take any and all appropriate actions to protect the safety and well-being of event participants.

Consequences of Violating the Code of Conduct

The Urban Affairs Association reserves the right to request that individuals who violate principles of the code of conduct leave the event. The Association also reserves the right to ban violators from future Association activities. At the discretion of the Association’s Executive Director in consultation with the Governing Board Chair, violations may be reported to local authorities or to the violator’s home institution.

Reporting and Accountability

Should you witness or experience behavior which runs counter to the principles in this code of conduct, please alert an Association staff member as soon as possible. In addition to contacting staff directly, an anonymous web form is available for reporting any issues of concern. Any information submitted via that form is only accessible by the Association’s Executive staff and Governing Board officers. If you observe any individual experiencing an immediate threat or assault, please contact the authorities directly, alert event security or staff, and alert Association staff.

Report a Code of Conduct Violation

DEADLINE: April 4, 2023 – Last day of ticket sales

  • Meal tickets can only be purchased by a person who is registered for the conference.
  • UAA is required by caterers to “guarantee” a specific number of diners at least 14-21 days in advance of each meal or reception. Once this number is fixed, UAA is financially obligated to pay for this guaranteed number regardless of how many people attend. To meet this requirement and provide an accurate guarantee, ticket sales and ticket refunds will end on April 4, 2023.
  • Some meals and receptions may have space constraints. If the maximum capacity for these events is reached, ticket sales will close before April 4, 2023.
  • Due to local, county and state liquor laws, and liability insurance restrictions, children under the legal age for alcohol consumption are not allowed to attend UAA receptions.