Information for Presenters - Urban Affairs Association Conference

Your Presentation Date (April 27 or 28)

Presentations of registered presenters will be scheduled on either Thursday, April 27 or Friday, April 28, 2023. Your exact presentation date and time will be available on February 28, which is the online program launch date.

Worried about securing a reservation at the conference hotel? If you make a hotel reservation now, you can adjust that reservation as long as you do so according to the hotel’s cancellation policy.

GENERAL INFO

IMPORTANT PRESENTER DEADLINES

PAPER & POSTER GUIDELINES

COMMUNICATING WITH YOUR MODERATOR

A/V EQUIPMENT | INTERNET | PRE-PRESENTATION SET-UP

General Info

Conference

Schedule-at-a-Glance
Register (Deadline=1/26/23 @ 11:59pm CST)
Conference Hotel & Reservation
General Conference Policies

Presenters

Modify Your Paper or Withdraw Your Participation
Session Formats – detailed information about each format
One-Session Policy – Exemption Request Form

Moderators

Moderator Guidelines
Volunteer to Serve as a Session Moderator (non-presenters only)

Important Presenter Dates/Deadlines

January 26, 2023 – Registration deadline for all accepted presenters & moderators
February 28, 2023 – Presentation dates and times for all presenters and moderators announced
March 15, 2023 – Registration refund deadline (Admin fee: $140 – non-students; $70-students)
March 20, 2023 – Moderator info sent to conference participants
April 1, 2023 – Submit paper to session moderator (paper panelists only)
April 4, 2023 – Last day of meal & event ticket sales
April 11, 2023 – Final day for ticket purchase refunds

Paper Guidelines

Are there formatting requirements for the paper?
- UAA does not have official guidelines for conference papers. Conference papers are accepted in any format that is accepted in a presenter’s discipline.
- However, keep in mind that if you wish to submit your paper to the Journal of Urban Affairs (JUA) or Journal of Race, Ethnicity and the City (JRE), the journals have specific guidelines that must be adhered to. You may find more information at the Journal of Urban Affairs – Author Resources page or the Journal of Race, Ethnicity and the City-Author Resources page.
Do I need to submit my final paper before the conference? If so, when?
- Final papers must be submitted to the moderator of each paper panel prior by April 1, 2023.
- The e-mail address for each moderator will be provided to panelists on March 20, 2023.

Poster Guidelines

Detailed Poster Design Guidelines

Communicating with Your Moderator

March 20, 2023 – Moderator names and contact information will be sent to all presenters by email.
April 1, 2023 – Presenters must submit their final paper to their moderator.

A/V Setup in the Session Rooms

Each conference session room is equipped with a laptop, screen and LCD projector. If you wish to use PowerPoint for your presentation, please save your file to a portable USB flash drive. If you are building your slides on a Mac computer, please convert your file to Microsoft PowerPoint and save to your flash drive.

Traditional overhead and slide projectors are not provided.

We ask all presenters to avoid using their own computers for ease and efficiency in transitions between presenters in sessions. Delays in connecting computers reduce the amount of time for presentations and discussions.

Internet

Internet will be available in the Renaissance Hotel meeting and lodging rooms.

Pre-Presentation Set-Up

Presenters are encouraged to arrive a few minutes prior to their session in order to test their presentation. Audio-visual technical assistants will be on call to provide any necessary support.