Quick Links: Deadlines | Payment Requirements for Presenters | Institutional Check Payments | Membership Status & Rates | Non-presenting Attendees & Guest | Refund Policy

 

All registration payments are made online using one of the following credit cards: VISA, MasterCard and American Express. There is a small service fee added to each transaction.

Conference Registration Deadlines

  • Registration deadline (for accepted presenters1):
    January 15, 2019 (11:59pm Central Standard Time)
    Accepted conference presenters who fail to register by 11:59pm (CST) will not be included in the final conference program. This is a strictly enforced policy! At 12 midnight on January 16, registration will close for 72 hours. Attendees who are not presenting may register up to April 27, 2019.

1 Accepted presenters include the following: paper presenters, colloquy speakers, moderators, breakfast roundtable leaders and co-leaders, and poster presenters

Payment Requirement for Presenters

ALL participants (faculty, students, practitioners) must pay the appropriate registration fees for their membership category. Note: UAA membership is not required to register and participate. However, members do receive a registration discount. Individuals who submit proposals will be notified of the review decision on October 24, 2018. Persons accepted to present at the conference must register and pay the relevant fees by January 15, 2019. Any person on the program who fails to register by January 15, 2019 will not be able to present at the conference.

Session organizers should inform potential panelists that registration is required for all participants. Do not suggest that your panelists will be exempted from paying registration fees! Such statements can create frustration later on and lead to withdrawals when registration policies are enforced. Registration is completed online via the UAA website by credit card or institutional check (group registration only). See policy on institutional check payments below.

Policy on Institutional Check Payments (Group Payments Only)

Due to the dominant use of credit cards for registration payments, and the time costs associated with the processing of check payments, institutional check payments must be pre-approved by the UAA Executive Office. Check approvals will be restricted to payments covering 3 or more registrants. A processing fee of $75 per check will be added to each invoice paid by institutional check. Send your request for an invoice with the names of the intended registrants, to reg@uaamail.org.

Membership Status and Registration Rate

UAA members are eligible for discounted registration rates. To receive a member discount, you must hold a 2019 UAA membership at the time of registration. (Our membership year runs from January 1 through December 31 of each calendar year.) To avoid paying non-member registration rates, renew or join the UAA for 2019 before you register.

Non-presenting Attendees and Guests

Persons who are attending the conference (but will not make a formal presentation) may register online or on-site up to April 27, 2019. For on-site registration (at our conference registration counter), we accept certified checks (i.e., cashier’s [bank] checks), traveler’s checks, or online credit card payments through the meeting registration website. Accompanying persons (guests) are not required to register. Guests may purchase individual tickets to meals, receptions, and tours.

Refund Policy

Conference Registration & Meal/Reception Tickets

Refund Deadline: February 15, 2019……………………..Last day to get refund minus applicable processing fee* listed below

February 16, 2019 and later…………………No refunds granted.

Due to financial commitments (e.g., guarantees of a certain number of meal servings, transportation contractual arrangements) that UAA must make in the weeks leading up to the conference, your fees are expended regardless of whether you attend or not. This is why we cannot refund your fees after a certain date.

*Applicable Processing Fees

  1. Conference Registration Refund – Your full registration payment minus $125 administrative processing fee
  2. Conference Meal/Reception Tickets Refund – Your full ticket payment minus 10% processing fee
  3. Any other changes to your registration or ticket purchases that involve an online transaction will be charged a 10% processing fee.

Mobile Study Tour Tickets

Refund Deadline: February 15, 2019……………………..Last day to get refund minus applicable processing fee* listed below

February 16, 2019 and later…………………No refunds granted.

*Applicable Processing Fees

  1. Tours Ticket Refund – Your full ticket payment minus 10% processing fee
  2. Any other changes to your ticket purchase that involve an online transaction will be charged a 10% processing fee.

Registration Questions?

Contact reg@uaamail.org with any registration-related questions.