Participation Formats

Paper Panels Are Created in Two Ways

1. Individually submitted papers, if accepted, are grouped thematically by the Conference Program Committee to form a panel.
2. A group of 4-5 scholars individually submit their papers, but during the submission process identify the title of their panel organizer and panel title. All papers from this group will the reviewed as a unit.

Session Time Structure & Presenter Responsibilities

Paper panels are 90 minutes long. Within each session, approximately 15-20 minutes should be reserved for open discussion.

🔥 Click to view paper submission requirements

Presentation Information: A windows-based computer, projector, projector screen, and lectern are provided in each session room. No microphones or electronic speakers are provided in the rooms, due to cost. Most presenters deliver their presentations using the aid of presentation slides (e.g. PowerPoint slides, PDF of slides). Before the start of each session, presenters should upload slides onto the computer in the session room. Please do not attempt to connect your personal computer to the equipment in the session room. This typically causes significant delays, which reduces the time that each speaker has to make their presentation. Further, there is often equipment/port compatability issues when presenters try to connect their own computers. While WiFi is provided in the meeting space, please do not plan to share information with the session audience over WiFi because the connection may not be consistently stable.

A colloquy is a structured, formal discussion of a topic by a few individuals (typically four or five speakers) who have developed a discussion plan. Each individual speaker makes prepared comments. After all speakers have spoken, they then engage in an open discussion with the audience. Colloquy speakers do not, however, present written papers or in-depth research findings. Instead, speakers draw upon their general knowledge, background, and experience of the subject being discussed.

Session Time Structure & Presenter Responsibilities

Colloquy sessions are 90 minutes long. Within each session, approximately 15-20 minutes should be reserved for open discussion.

• In sessions with five speakers, each speaker is allotted 10 minutes.
• In sessions with three or four speakers, each speaker is allocated 12 minutes.
• It is best to plan on 10 minutes regardless of the number of speakers since last minute changes in the colloquy could affect your allotted time.

Presentation Information: A windows-based computer, projector, projector screen, and lectern are provided in each session room. No microphones or electronic speakers are provided in the rooms, due to cost. Most presenters deliver their presentations using the aid of presentation slides (e.g. PowerPoint slides, PDF of slides). Before the start of each session, presenters should upload slides onto the computer in the session room. Please do not attempt to connect your personal computer to the equipment in the session room. This typically causes significant delays, which reduces the time that each speaker has to make their presentation. Further, there is often equipment/port compatability issues when presenters try to connect their own computers. While WiFi is provided in the meeting space, please do not plan to share information with the session audience over WiFi because the connection may not be consistently stable.

Poster sessions are the best option for researchers at early stages of their work.

Poster session submissions are welcome on any topic and may include an analysis of a solution to a problem; a report of a research study; or any other presentation that would benefit the larger urban affairs community.

Poster Design Guidelines

Please review the poster design guidelines carefully.

Poster Presentation Guidelines

Presenters populate their posters with pictures, data, graphs, diagrams, narrative text, and informally discuss their presentations with conference attendees during the assigned 30 minute period.

• During the poster session each presenter is expected to stand or sit next to her/his assigned board and engage in discussions with individuals who stop by to read the poster.
• Poster sessions will occur during mid-morning and/or mid-afternoon time periods. The poster session area will be open to presenters at least one hour before the scheduled time for presentations.
• An assigned display board for each poster will be provided at the conference. Groups of posters will be assigned to a specific time period and listed in the conference program by study title, author(s), and institution/organization.
• Presenters should arrive at least 30 minutes before the start of the session to arrange their posters on the display boards. Thumbtacks for attaching your poster to the boards will be provided. 
• Each poster presenter is responsible for removing her/his research materials at the established time deadline listed in the conference program.
• There are no accommodations for audio-visual or computer equipment in the poster display area.

A roundtable session is an informal discussion of a topic. The discussion is led by one or more persons but open to anyone who wishes to join in and share their views. Leading a roundtable is a good way to meet people who share your interests.

Because roundtable sessions take place in a ballroom at round banquet tables, the use of audio-visual aids and equipment (other than a laptop computer) is not possible.

Roundtable sessions are scheduled for a 45-minute period. If you are leading the discussion, plan to arrive 15 minutes prior to the start time to ensure that interested persons are greeted.

An individual who is not involved in any other form of participation, but would like to play a limited role as a moderator. Their primary role is to make introductions and manage time. Complete Moderator Guidelines