• UAA discounted hotel rates & deadlines
• Hotel cancellation policy | Cancel your hotel reservation
• General conference schedule
• Quick answers to our most frequently asked questions.

PRO TIP: The hotel room block usually fills up by January. Reserve early!

PRESENTERS:

• Make final abstract edits by March 1.
• Submit your paper to your moderator by March 24.
• Review the descriptions of the sessions types. Refresh your memory about how much time each presenter has, the role of the moderator, poster guidelines, and the AV setup.
• Download the conference mobile app or print out a PDF of the program to plan your activities on the plane ride.

EVERYONE:

• Hotel floor plans – coming soon
• Registration hours
• General conference schedule
• Quick answers to our most frequently asked questions.

WITHDRAWALS

• Withdraw from conference: Login to the conference management system, then cursor down to the section titled “2025 Conference Participation” and follow the on-screen instructions for withdrawing your participation.
• Change presenter: Log in to the conference management system and follow the on-screen instructions on modifying your presentation.
• Cancel hotel reservation: Follow instructions in your hotel reservation confirmation email on how to cancel your reservation.

REFUND DEADLINES & POLICIES

• February 14, 2025 – Registration refund deadline
  This is the last day to request a registration refund minus the applicable administrative processing fee (Administrative fee: $200 USD for non-students; $100 USD for students). No registration refunds will be granted after February 14, 2025.
• April 1, 2025 – Ticket refund deadline
  This is the last day to request a ticket refund minus a 20% administrative processing fee. No ticket refunds will be granted after April 2, 2025.

REFUND APPLICATION

If your name is listed on the conference program, you must first withdraw from the conference before submitting a refund application. Apply for a refund. Allow up to three (3) business days for processing.