Sponsorship + Advertising Opportunities

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SECTIONS BELOW: Sponsorship ||| Advertising ||| Payment Options + Policies

HOW TO BECOME A SPONSOR

Step 1: Determine your budget level.
Note: Joint sponsorships (involving two units or institutions/organizations) are available for options at the $8,000-$12,000 levels.

Step 2: Review the sponsorship options to identify your choices.
Contact [email protected] to talk through ideas or ask questions.

Step 3: Complete one of the Sponsor Payment Forms to select your option(s).

Step 4: Make a payment for your sponsorship.

Step 5: Enjoy the acknowledgment you receive at the conference!

SPONSORSHIP OPTIONS MENU

The name of your organization will be identified in the program as well as on signage in the activity space of each option.

$500 OPTIONS

Your organization/institution/program name will be listed on the website with a link to material of your choosing.
  • 🟢 General Conference Sponsor
  • 🟢 UAA Conference Registration Scholarship Fund Supporter
  • 🟢 UAA Graduate Student Reception Access Fund Supporter

$2,500 OPTION

  • 🟢 Special Conference Session
    This sponsorship option must be committed and paid no later than February 1, 2027.
    • Includes 1 conference registration fee waiver valued at $600.
    • Special sessions that are sponsored allow speakers/presenters the option of participating in one additional session.
    • These special sessions are ideal for publisher-sponsored book launches, funded-project roundtables, etc.
    • The sessions may have 3-6 speakers/presenters.
    • Your name will be listed in the conference program in the session description.

$3,000 OPTIONS

  • 🟢 Welcome Gift for Attendees
    Upon checking in at the registration desk, all attendees will be directed to a table where they may pick up a welcome gift.
    • Your logo will be included on signage next to the welcome table.
    • Your name will be listed in the conference app next to any reference to the welcome gift.
  • 🟢 Awards Program Refreshment Break – Wednesday PM
    Your logo will be included on signage next to the refreshment break area. Your name will appear in the conference app and on the general schedule next to any reference to the Awards Program.
  • 🟢 Coffee Breaks (Thursday AM, Thursday PM, Friday AM, Friday PM)
    Your logo will be included on signage next to the coffee break area. Your name will appear in the conference app and on the general schedule next to any reference to the coffee break you are sponsoring.

$5,000 OPTIONS

  • 🟢 Wednesday Networking Reception – Grad Student Access
    • This sponsorship subsidizes tickets to the Wednesday Networking Reception for 100 graduate students.
    • Your logo will be included on signage at the reception.
    • Your name will appear in the conference app next to any reference to the reception.
  • 🟢 Lanyards with Sponsor Logo (ONE SPONSOR MAX)
    As the conference lanyard sponsor, all attendees will exclusively wear your logo for the entirety of the conference. Lanyards must be worn during all conference sessions and networking events, making this a high-profile branding opportunity.
    • Logo requested in an .eps file for highest quality printing on lanyards.
    • This sponsorship must be committed and paid no later than April 12, 2027.

$8,000 OPTIONS

  • 🟢 Thursday Networking Reception – Grad Student Access
    • This sponsorship subsidizes tickets to the Thursday Networking Reception for 100 graduate students.
    • Your logo will be included on signage at the reception and in the conference app next to any reference to the reception.
  • 🟢 Conference Mini Track
    • This sponsorship includes 4 conference registration fee waivers valued at $2,000 USD.
    • Joint sponsorships are available when two institutions/organizations or academic units choose to combine their resources.
    • A mini track consists of 3 to 4 conference sessions on a topic chosen by the sponsor in consultation with the UAA Executive Office.
    • Sessions: each session lasts 60-80 minutes and is scheduled concurrently with other conference sessions. A session normally has 3-5 speakers/presenters.
    • Participant’s costs: all presenters/speakers in a track must register for the conference using the normal registration fee structure.
    • The track sponsor can assign its registration fee waivers to any participant.
    • EXAMPLE: Past call for papers for a special conference track
  • 🟢 Pre-Conference Half-Day Workshop or Symposium
    • Joint sponsorship are available when two institutions/organizations or academic units choose to combine their resources.
    • Half-Day program (8 or 9am-12noon; or 1-5pm) with multiple segments, coffee break.
    • Sponsor’s fees cover space rental, A-V, and break.
    • Participant’s costs: Sponsor determines if attendees are invited, and/or must apply, and whether a participant fee is charged.
    • Workshop participants who wish to attend the conference must pay normal registration fees.

$12,000+ OPTIONS

  • 🟢 Friday Sunset Networking Cruise – Grad Student Access ($12,000)
    • Joint sponsorships (totaling $12,000) are available when two institutions/organizations or academic units choose to combine their resources.
    • This sponsorship subsidizes tickets to the Friday Sunset Networking Cruise for 100 graduate students.
    • Your logo will be included on signage at the reception and in any marketing and outreach used to  publicize the discount to students.
    • Your name will appear in the conference program next to any reference to the cruise.
  • 🟢 Conference Track ($15,000) 
    • This sponsorship includes 5 conference registration fee waivers valued at $2,500 USD.
    • Joint sponsorships (totaling $15,000) are available when two institutions/organizations or academic units choose to combine their resources.
    • A full track consists of 6-10 conference sessions on a topic chosen by the sponsor in consultation with the UAA Executive Office.
    • Sessions: each session lasts 60-80 minutes and is scheduled concurrently with other conference sessions. A session normally has 3-5 speakers/presenters.
    • Participant’s costs: all presenters/speakers in a track must register for the conference using the normal registration fee structure.
    • The track sponsor can assign its registration fee waivers to any participant.
    • EXAMPLE: Past call for papers for a special conference track

Payment Options + Policies

  • All sponsorship and advertising payments are non-refundable.
  • Accepted forms of payment: credit card, institutional check, ACH transfer

Payment forms will be added the week of September 7. To request an invoice, please send a request to [email protected]

Advertising Options

Advertising may be purchased on its own or in addition to the sponsorship options above. Payments can be made using a credit card or via an institutional check.
  • Website – Rotating Banner Ad
    • Rotating banner ad (600 x 360 pixels) on the Conference home page with the ability to link out to a page on your institution’s website, a PDF, or a custom post on the UAA site.
    • Price = $1,500 USD
    • Banner images should be emailed to [email protected] by March 1, 2027.
  • Single-Sided Retractable Sign Display
    • Full-color, one-sided, 30″x80″ retractable sign that will be displayed near the conference registration area.
    • Price = $1,200
    • High resolution PDF should be emailed to [email protected] by March 1, 2027.
  • Publisher – Program Advertising 
    • Publishers submit a one-page, color ad in PDF format. UAA staff will post the PDF in the Exhibitors/Publishers section of the conference program.
    • Price = $1,500 USD
    • PDFs should be emailed to [email protected] by March 1, 2027.
  • One-page Handout
    • Submit a one-page, color ad in PDF format. Your ad will be distributed to all attendees when they check in at the Registration Desk. UAA staff will coordinate the printing of your ad with a local printer.
    • Price = $2,000 USD
    • PDFs should be emailed to [email protected] by March 1, 2027.
  • Social Media Ad
    • You design an ad, and UAA will share it across its platforms (LinkedIn, Facebook, X, and Bluesky).
    • Price = $1,000 USD
    • Image, corresponding text + links should be emailed to [email protected] by March 1, 2027.

Payment Options + Policies

  • All sponsorship and advertising payments are non-refundable.
  • Accepted forms of payment: credit card, institutional check, ACH transfer

Payment forms will be added the week of September 7. To request an invoice, please send a request to [email protected]

GO TO: Sponsorship Section ||| Advertising Section